Run HVAC dispatch, refrigerant records, and invoices in one workflow.
Built for 1-5 tech HVAC and refrigeration shops replacing spreadsheets, paper tickets, and calendar threads. Close the job once — invoices and refrigerant logs follow automatically. Starter from $79/month, live this week.
Cancel anytime. No annual contract. Month-to-month from day one.
That's the time the office loses rebuilding job context when dispatch, equipment history, and refrigerant notes live in three places. Three operational leaks that add up every week. ChillOps closes the loop once.
Equipment history
Every unit's full history. One serial number away.
When the truck pulls up, the tech doesn't call the office. Last visit's parts, refrigerant log, photos, and warranty status are already on the phone — keyed to the unit's serial number, not the customer's name.
- AC RepairMar 7, 2026Compressor + capacitor replacedTyler R.+1.5 lbs R-410Aphotos
- MaintenanceJan 15, 2026Coil clean, filter replacedMike S.No refrigerant
- Leak RepairOct 12, 2025Schrader core, line setCarlos D.+2.7 lbs R-410Aphotos
- MaintenanceJun 4, 2025Annual PM, capacitor reading 38/5Mike S.No refrigerant
- DiagnosticMar 22, 2025Low charge confirmed via subcoolingTyler R.No refrigerantphotos
- Install Follow-upAug 19, 2024Charge verified after 30-day settleCarlos D.+0.4 lbs R-410A
What lives on the passport
- Manufacturer, model, serial, install date, and refrigerant type — every unit, persistent across the lifetime of the equipment.
- Every service visit logged: parts, labor, tech, notes — going back to the first record, not just the last job.
- Refrigerant added or recovered, attached to the unit (not the job ticket) so the EPA story stays straight when units move between sites.
- Leak rate calculated continuously against EPA AIM-Act thresholds, flagged before the inspector asks.
- Photos and field notes from prior visits attached to the record — pulled up by serial number on the tech's phone.
No more calling the office for context.
The tech pulls up the unit on their phone before they get out of the truck. Last visit, last refrigerant load, warranty status — already loaded.
EPA inspector asks about a unit. You have the answer.
Refrigerant history is keyed to the equipment, not the job ticket. Every event for that unit, from the first log forward, in one click.
Second visit feels like a follow-up, not a discovery.
Photos of the coil, the schrader core you replaced last year, the capacitor reading you logged in March — all there before the tech opens the panel.
How ChillOps fits
Before ChillOps vs. after.
Dispatch lives in a calendar, a text thread, and a whiteboard. Techs roll without the equipment history.
One dispatch board. Techs see the job, the equipment passport, and refrigerant history before they leave the shop.
Refrigerant quantities get re-typed from paper tickets into a spreadsheet next week.
Leak logs and quantities write to the equipment record during the visit. Compliance is a side effect of closing the job.
Invoices stall 3–7 days while the office reconciles what happened on site.
Closing the job surfaces an invoice-ready record. Same-day billing instead of same-week.
Comparing vendors
Looking at ServiceTitan, Housecall Pro, or Jobber?
Those tools are fine for the shops they're built for. Here's where ChillOps wins for 1-5 tech HVAC and refrigeration teams.
vs. ServiceTitan
Enterprise-first. 3–6 month onboarding. $400+/user/month.
ChillOps is live this week at $79/mo for up to 5 users. HVAC-native, no implementation team.
vs. Housecall Pro
Generic field service software. No refrigerant workflow, no EPA leak-rate tracking.
ChillOps logs refrigerant activity against the equipment record automatically.
vs. Jobber
General trades. No equipment passport, no refrigerant compliance.
ChillOps is HVAC and refrigeration-native — built for 1-5 tech shops that need EPA-aware workflows.
Pricing
Two plans. Transparent pricing. Pick the one that fits.
Starter is the recommended path for 1-5 tech shops responding to this ad. Business is the unlimited-user plan with a 14-day trial if you want room to test first.
Every plan includes the full ChillOps workflow.
Starter starts at $79/month for teams up to 5 users and goes live immediately. Business is $199/month for unlimited users and includes the 14-day trial if you want time to test the rollout before billing starts.
Go live immediately
Starter
Best for 1–5 user shops that are ready to go live immediately.
Up to 5 users
Everything included
- Full refrigerant compliance workflow
- Equipment passports (unlimited)
- Scheduling and dispatch board
- Invoice generation and reminders
- Maintenance agreement tracking
- Owner reporting dashboard
- Guided onboarding and support
14-day trial included
Business
Unlimited users + 14-day trial for shops that want room to test the rollout before billing starts.
Unlimited users
Everything included
- Full refrigerant compliance workflow
- Equipment passports (unlimited)
- Scheduling and dispatch board
- Invoice generation and reminders
- Maintenance agreement tracking
- Owner reporting dashboard
- Guided onboarding and support
FAQ
Answers to what usually comes up.
Can I cancel anytime?
How fast can I go live?
Do my techs need training?
Does ChillOps integrate with QuickBooks?
How do you handle EPA 608 compliance?
When is ChillOps NOT a fit?
Talk to the founder
Rather talk first? 15 minutes with the founder.
Tell us your shop size and the biggest operational headache. Leave the call with a setup plan — or a clear no, with zero follow-up emails.
Start Starter. Cancel anytime. No annual contract.
Go live today for $79/month, or book a 15-minute call if you'd rather talk first.
If ChillOps is not a fit, the founder will say so on the call.